Live Demo — Invoice Processing

Invoice arrives. Decision made in seconds.

Pick an invoice from the queue and watch ForthGrid read it, match it against your PO register, check approval thresholds, and take the right action automatically: approve, escalate, or flag for review.

Invoice inbox — 3 awaiting processing

Select an invoice to process

ForthGrid reads each invoice, matches it against the PO register, checks approval thresholds, and decides automatically.

Infosys Ltd

INV-2026-0441 · Received 1 May 2026

$45,000

Due 15 May 2026

Dell Technologies

High value

INV-2026-0892 · Received 2 May 2026

$145,000

Due 18 May 2026

Meridian Supply Co.

No PO ref

INV-2026-1103 · Received 2 May 2026

$8,200

Due 20 May 2026

What the automation checks

PO matching

Looks up the PO reference in the procurement register

Amount verification

Compares invoice total against the approved PO value

Approval thresholds

Routes high-value invoices to the right approver

Payment history

Flags suppliers with outstanding disputes or overdue

Possible outcomes

Auto-approved

Matched PO, within threshold

Escalated

Over approval limit — director review

Flagged

No PO match — held for investigation

Time saved

~20 min

per invoice vs. manual processing

Under the hood

What happens the moment an invoice lands.

In production this automation triggers on email receipt or system upload. Every check runs against your live procurement database and company approval policy. No manual steps, no inbox monitoring, no forgotten invoices.

Invoice is read automatically

ForthGrid extracts the supplier name, invoice number, PO reference, total amount, and due date from the document. No manual data entry.

Four checks run in sequence

The PO register is queried, the invoice amount is verified against the approved PO value, the approval threshold is checked, and the supplier's payment history is reviewed, all in under 10 seconds.

Right action taken immediately

Matched invoices within threshold are auto-approved and payment is scheduled. High-value invoices are escalated to the right approver. Unmatched invoices are flagged and placed on hold while the team investigates.

The difference

What invoice processing used to look like.

Before

Invoice arrives. Someone opens it, finds the PO, emails finance, waits for approval. Half the day gone.

×Invoice arrives by email, sits in inbox
×AP team manually opens and reads the document
×Searches procurement system for matching PO
×Manually compares invoice amount against PO
×Emails finance director for high-value approval
×Waits for reply, often 1-2 days
×Updates accounting system manually
×Files the invoice and marks it paid

After

Invoice arrives. Decision made in 10 seconds. AP team only sees the exceptions that need them.

✓Invoice triggers automation on receipt
✓Fields extracted automatically — no data entry
✓PO register queried instantly
✓Amount and threshold checked in real time
✓Matched invoices approved and scheduled automatically
✓High-value invoices escalated with one-click approval link
✓Unmatched invoices flagged with full context for the team
✓Accounting system updated without manual input

AP teams processing 50+ invoices a month recover a full day of work. Approvers stop being bottlenecks. They only see what genuinely needs them.

~20 min saved per invoice